Pearl River Resort

RECORDS RETENTION SUPERVISOR

US-MS-CRDE - Choctaw
Requisition ID
2017-2368
Pay Rate
$11.60
Division
400-Finance
Department
4810-ACCOUNTING-FINANCE
Employment Status
Full-Time

Overview

Responsible for overseeing the Resort’s paper-based information documents to include identification, storage, retention, preservation and disposal, as well as, overseeing the staff that are assigned to that area.

 

Pearl River Resort Associates are required, on a continual basis to…

 

Adhere to any and all company and departmental policies, practices and procedures.

 

Contribute to a safe work environment, through compliance with established safety guidelines, identifying potential safety hazards, and reporting same to the appropriate person for proper resolution.

               

Maintain a professional departmental, company and community reputation.

Responsibilities

  • Monitor the staff levels and provide feedback to management on the assigned Associate’s performance and expertise.  Assist in determining the appropriate training and/or disciplinary actions required to correct noted deficiencies for the associates within the department.
  • Maintain knowledge of and perform functions in accordance with established gaming regulations and NIGA, Choctaw Gaming Commission and the Resort’s policies/procedures.
  • Monitor and account for all boxed departmental documents at the warehouse.
  • Work with and lead the department to receive and record new boxed departmental documents as received.
  • Ensure documents are moved onto trucks or storage area as needed.
  • Ensure all boxed departmental documents are properly labeled and arrive at their destination in a timely manner.
  • Pickup documents, package and label storage boxes, place in storage areas.
  • Keep adequate documentation of record storage for In-house and off-property storage.
  • Perform computer input and other duties that may be assigned.
  • Ensure compliance with all applicable company internal controls concerning disposal.
  • Pick up and receive documents for disposal.
  • Maintain a high degree of confidentiality in performing all aspects of their assigned responsibilities.
  • Leads by setting a positive example to all Associates.
  • Responsible for maintaining a consistent, regular attendance record.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

 

SUPERVISORY RESPONSIBILITIES:

               

Directly supervises the daily activities of all associates assigned to the Record/Retention area. 

 

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.  Responsibilities include interviewing, hiring, and training Associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining Associates; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

AGE and GAMING:

21 years of age or above

Gaming property – Must be able to obtain and maintain a gaming license issued by the Choctaw Gaming Commission.

 

EDUCATION and/or EXPERIENCE:

High School diploma or GED is preferred.  Three (3) years of previous Record Retention or Warehouse experience is required.  A minimum of one (1) year of previous supervisory experience in supervising hotel, retail or food and beverage receiving operations is preferred.

 

TESTING:

Must score a minimum of 75% on the Excel test.  Must take the required testing identified for this position.

 

SPECIAL QUALIFICATIONS:

Must possess excellent communication, organizational, and analytical skills. Must possess a valid state issued driver’s license. No more than one ticket per year, including speeding and no DUI or suspended license for 3 years.  Must have a Fork Lift License or have the ability to complete and pass the training course within their first thirty (30) days.  Must have the ability to understand, document and implement appropriate internal controls

 

LANGUAGE SKILLS:

Ability to read, analyze, and comprehend simple instructions, short correspondence, and memos.            

 

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide using whole numbers, fractions, and decimals.

 

REASONING ABILITY:

Ability to apply commonsense reasoning to a variety of situations and deal with several abstract and concrete variables.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by the Associate to successfully perform the essential functions of this job.

 

Essential responsibilities include moderate physical ability such as lift or maneuver at least thirty (30) pounds.  Must be able to walk or stand for 50% of the assign shift.  Bending, kneeling, stooping, pushing and pulling may be required.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an Associate encounters while performing the essential functions of this job.

 

The noise level in the work environment is usually moderate.  When on the casino floor, the noise level increases to loud.  When on the casino floor or other designated areas may be subjected to tobacco smoke. 

 

Due to the unpredictable nature of the hospitality/entertainment industry, Associates must be able to work varying-schedules to reflect the business needs of the property.

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